Policy Governance

Snooker Canada Constituent By Laws

Section 1 – DEFINITIONS

In this by-law and all other by-laws and special resolutions of the Association, unless the context otherwise requires:

  1. Board means the board of directors of the Association
  2. By-laws means this by-law and all other by-laws of the Association from time to time in force and effect.
  3. Members has the meaning prescribed in section 7 of this by-law.


Section 2 – NAME

The name of this Association is “Snooker Canada” with the same name in French.


Section 3 – OBJECTIVES

The objectives of the Association are as follows:

  • to promote snooker through competition and education at all levels.
  • to develop snooker through various programs including:
  • A Junior Program
  • A Referee Program
  • A Coaching Program
  • To enforce a drug a policy among all athletes.
  • To help establish a snooker academy in each province.
  • To have an annual meeting to discuss past present and future policies and strive to improve them on a consistent basis.
  • To establish relations with international federations within the sport.
  • To establish relations with international committees of multi-sport events.


Section 4 – ORGANIZATION

The organization of the Association shall be as follows:

  1. The Association shall consist of Members, and a Board of Directors.
  2. The governing documents of the Association shall include the By-laws and Regulations.
  3. The Regulations shall be authorized by the Board of Directors and approved by the Members


Section 5 – CORPORATE SEAL

The seal is the impression that shall be the official seal of the Corporation.


Section 6 - HEAD OFFICE

The head office of the Association shall be in the City of Montreal, in the Province of Quebec.


Section 7 - MEMBERSHIP

7.1 The membership in the Corporation is divided into 2 categories, voting and non-voting.

7.2 Voting members of the Corporation shall consist of 1 organization from each province or territory in good standing with the Corporation. Each such organization shall have 1 vote at all meetings of members or upon all matters in respect to which members are entitled to vote. Only 1 organization from each province or territory in Canada may be accredited at any given time in respect of such province or territory by the Board of Directors.

7.3 Non-voting members shall consist of all individuals, clubs and affiliated organizations.

7.4 Categories of individual non-voting membership – Non-voting membership in the Corporation is open to individual residents of Canada who satisfy the criteria for membership established by the Board of Directors from time to time, and whose application is approved by the Board of Directors. The categories of such membership shall be as follows:

“Affiliated Member” means any National Organization involved in the promotion of snooker where an affiliation with such sport is considered mutually beneficial to the affiliated organization and the Corporation.

“Life Members” shall be those individuals who have made an outstanding contribution to the sport of snooker on a national level and who are designated as Life Members by the Board after consultation with the Member Associations.

“Member Association” means any Provincial, or national Association, which recognize the Corporation as the sole governing body of the game of snooker through Canada and which adheres to the Rules and Regulations of the Corporation and the International Billiards and Snooker Federation.

“Member Representative” means an individual, at least 18 years of age, appointed by a Member Association to represent it at any meeting or official function. Each Member Association shall be entitled to appoint one Member Representative.

Honorary: the Board may grant membership for a specified term to individuals, exempt from fees, for special merit, service or contribution to the Corporation. The Board of Directors may from time to time, confer an honorary life membership to individuals who have distinguished themselves in services to the sport of snooker.

7.5 Membership fees – Fees for the various classes and categories of membership in the Corporation shall be as determined by the Board of Directors. The Board of Directors will determine from time to time the dues and fees of Members of the Association. The Board of Directors will determine, from time to time, the date on which dues, fees and assessments are payable.

7.6 The Board of Directors may from time to time establish guidelines for additional classes of Members.

7.7 Termination of membership –

  1. Membership in all classes and categories, other than life members, shall terminate on December 31st of each year. All rights and privileges of membership shall thereupon cease for any member who has failed to renew membership before January 31st.
  2. The membership of any non-voting member may be terminated by notice in writing delivered to the Corporation at its head office signed by such member or a duly authorized officer of such member;
  3. The membership of a member may be suspended or the member expelled by resolution of the Board of Directors. No member shall be suspended or expelled without first being notified of the reasons therefore and without first having been given an opportunity of being heard by the Board of Directors at a meeting called for that purpose. The Board of Directors may expel from membership any Member that exhibits conduct injurious to the character or interests of the Association. Any Member expelled by a majority vote of the Board of Directors may appeal the decision to the next Meeting of Members where a two-thirds majority of Members present and voting is required to reinstate the Member.

7.7 Membership in the Corporation is not transferable.

7.8  Amateur Status

Any player that has played or currently plays on the professional snooker tour ( WPBSA ) is not eligible to play in any Snooker Canada ranking event or championship, unless otherwise stated.

A player outside of this scope is considered to have “amateur status”, and is thus able to compete in Snooker Canada events, regardless of where he or she resides in the world.

In order for a former professional to regain his or her amateur status, a player must submit an application for this request, which under normal circumstances, should be approved.

Any amateur snooker player that wishes to play in a Snooker Canada ranking event or championship, must also conduct himself or herself in accordance with Snooker Candada’s code of conduct. A person who acts contrary to the code of conduct may forfeit his amateur status and as a result will be ineligible to play in any events.

It is a matter for committee to decide whether a breach has occurred. Each case will be investigated to the extent deemed appropriate by the committee and considered on its merits. The decision of the committee is final and not subject to any appeal.

Snooker Canada reserves the right to modify the rules and interpretations of amateur status at any time.


Section 8 - MEETINGS OF MEMBERS

8.1 The Annual Meeting of the Members of the Association shall be held not later than August 31st of any year, at such time and place as the Board of Directors may determine.

8.2 The Board of Directors shall call a Special Meeting whenever it considers such a meeting to be necessary.

8.3 Any Annual, General or Special Meeting shall be delivered to each Member with a Thirty (30) days notice. Such notice shall specify the place, day and time of the meeting and the general nature of the meeting. Such notice must also be prominently displayed for a minimum of 30 days on the association’s website.

8.4 The business to be conducted at the Annual Meeting shall include:

  1. reporting on Association activities for the previous year;
  2. reporting on Association financial activities for the fiscal year;
  3. the election of the Board of Directors.
  4. the plans for the up and coming year.

8.5 No Member shall be entitled to vote unless all fees and dues have been paid and are current.


Section 9 - BOARD OF DIRECTORS

9.1 The affairs and activities of the Association shall be governed by a Board of Directors which shall be responsible for establishing the general policy, goals and objectives of the Association and give final approval to the Association’s Budget;

9.2 The Board of Directors shall comprise of:

  1. The President
  2. The Vice President
  3. The Secretary
  4. The Treasurer

9.3 All members of the board of directors must be at least 18 years old.


Section 10 - OFFICERS

10.1 The President shall ensure that the Directors are aware of all policy guidelines of the Association and of the decisions of committees, and monitor the performance of all committees.

10.2 The officers shall generally be responsible for the corporate administrative affairs of the Association. The corporate administrative duties shall be carried out by the Executive Director under the general supervision of the Secretary. The corporate duties, including attendance either personally or by delegate at all meetings to record all votes and minutes of all proceedings in the books to be kept for that purpose, the giving or causing to be given notice of all meetings.


Section 11 - MINUTES OF BOARD OF DIRECTORS

The minutes of the Board shall be available to the general Membership of the Association at the office of the Association during regular business hours and shall be available to the Board, each of whom shall receive a copy of such minutes.


Section 12 - FINANCIAL YEAR

Unless otherwise ordered by the Board, the fiscal year end of the Association shall be May 10 of each year.


Section 13 - AMENDMENT OF BY-LAWS

The by-laws of the Association not embodied in the Letters Patent may be repealed or amended by by-law with a voting minimum of 75%.


Section 14 - BOOKS AND RECORDS

The Board of Directors shall see that all necessary books and records of the Association required by the by-laws of the Association or by any applicable statute or law are regularly and properly kept.


Section 15 - DISSOLUTION OF THE CORPORATION

In the event of the dissolution or winding-up of the Corporation all it’s remaining assets after payment of its liabilities shall be distributed to the International Billiards and Snooker Federation.